Exhibitor Terms & Conditions

  1. Exhibitor agrees to the terms, conditions, rules and regulations set forth. Show management has the full power to make such further rules, amendments, and regulations as may be considered necessary or desirable for the safe and proper conduct of the exhibition. Show management has full power to interpret and enforce all rules and regulations.
  2. Booths are sold for the entire show only and only train-related merchandise may be displayed. Exhibitor must be a manufacturer, publisher, importer, distributer or retailer to the model hobby industry in order to exhibit. No games of chance or raffles are permitted. All booths and exhibitor materials must comply with appropriate fire and safety regulations.
  3. Electrical wiring and equipment must meet the applicable electrical codes and exhibit hall rules.
  4. Booths consist of one 10’ x 10’ area. Additional skirted or un-skirted tables can be ordered through the decorator. If you do not want a skirted table, please let us know and we can replace it with three un-skirted tables with table covers.
  5. Multiple booths may be combined to form a larger booth. Tables within your booth may be rearranged any way you desire as long as the tables are kept within the 10’ x 10’ boundaries. The deepest booth that can be created is 20’, however booths can be as wide as you desire.
  6. Exhibitor location preferences will be noted, but cannot be guaranteed. Exhibit space location is solely at the discretion of Train Show Inc and the World’s Greatest Hobby on Tour.
  7. No exhibitor may block or interfere with a neighboring exhibit. Interference includes excessive sound and objectionable lighting. Mechanical or electrical devices which produce sound or noise must be operated so as not to prove disturbing to other exhibitors. Show management reserves the right to determine acceptable sound or noise levels in all such instances..
  8. Exhibits may not exceed the height limitation of eight feet. If an exhibitor plans to exceed this limit, the exhibitor must submit a request in writing to exceed this limitation.
  9. Nothing may be nailed, screwed, stapled, taped, wired, or otherwise fixed to walls, floors, or ceilings of any part of exhibition building. All required measures for such protection of the exhibition building shall be at the exhibitor’s expense. Exhibitor shall be liable to show management for, and shall indemnify show management from, any damage caused to show management as a result of any damage, harm, or injury to any real or personal property of the owner of the exhibition hall caused by an act or omission of the exhibitor or its performer or employees, guests, invitee’s, contractors, and suppliers in connection with the use and occupancy of the space or any other space of the exhibition premises.
  10. Show management will keep the show aisles clean and maintained. Exhibitor must, at their own expense, keep their booth clean and display in good order. Booths considered unsightly by show management will be decorated at exhibitor’s expense.
  11. Exhibitors must stay fully set up until 5:00 pm Sunday. Any exhibitor that does not stay fully set up until 5:00 pm Sunday will agree to pay an early termination fee of $2500.00.
  12. All exhibitor property must be out of the exhibit hall by 11:30 pm Sunday. Any exhibitor who is not out by 11:30pm Sunday will be liable for all additional rent and security charges the facility may impose.
  13. Exhibitors must check in no later than 7:00 pm Friday or their space will be re-sold and you will not receive a refund.
  14. Space is considered sold when Train Show Inc and the World’s Greatest Hobby on Tour confirms your reservation.
  15. If space is not paid for by noon on Sunday, your card will be charged. Should your card not authorize, we will suspend your exhibiting privileges. You will still be liable for all fees due for the exhibit space you order.
  16. Exhibitors are responsible for their own parking, lodging, security, and other expenses.
  17. Exhibitor shall procure at its own cost and expense all necessary licenses and permits for the purpose of displaying, exhibiting, and promoting its merchandise at said exhibition. Mandatory licenses include, but are not limited to:
  18. ASCAP or BMI Music License: For copyrighted audio or video presentations incorporated or used in exhibitors display.
  19. This agreement has been executed in the State of Illinois, United States of America and it is governed by and interpreted, construed, and executed in accordance with the laws of the State of Illinois, United States of America except for its conflicts of laws provisions. If legal action is necessary to enforce any of the provisions of this agreement, the prevailing party shall be entitled to reasonable attorney’s fees. The parties agree the venue for any legal action will be in the County of DuPage, IL USA and the parties consent to the personal jurisdiction of same. Exhibitor hereby acknowledges that certain services available to the exhibitor are subcontracted by management, and that management has no control over the costs of such services which include, but are not limited to:
          Utility Services: Electrical power, lighting, telephone, water, or other such utility services are controlled by sub-contractors, and the rates in effect during the dates of the exhibition are the responsibility of the exhibitor and for its own account.
          Other Services: Any other discretionary service such as cleaning, drayage, etc., are performed by sub-contractors, and the rates in effect during the dates of the exhibition are the responsibility of the exhibitor and for its own account. In all instances, exhibitor shall have no authority to incur, and will not incur any expense, cost or liability as, for, or against show management. The exhibitor shall pay all costs and expense whatsoever in connection with its exhibit, relative to the services described herein, including moving in and moving out.
  20. All business must be conducted within the exhibitor’s booth, including distribution of printed materials, samples and product demonstrations. Exhibitors will report to show management any attendee who is observed selling a product or service in the aisles or other general areas of the show.
  21. Permission must be granted by exhibitor before photographs or videos can be taken of any booth display or individual products by an exhibitor.
  22. Exhibitor must abide by and observe all laws, rules, regulations, and ordinances of any applicable governmental authority.
  23. Exhibitor agrees not to exhibit products or displays that are obscene or promote harm or injury to any group or individual.
  24. Exhibitor’s booths must be staffed at all times.
  25. Exhibitors may not enter a competitor’s unattended booth, handle the samples, or take literature without an invitation to do so.
  26. Show management has the right, at no cost to show management, to use the exhibitors, performers and sponsors likeness in any video, newsprint, internet web page or web broadcast, or other media to promote the exhibition.
  27. All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive and as reasonably accommodating as possible to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information line (800) 514-0301 and from the website www.usdoj.gov/crt/ada/infoline.htm
  28. All exhibit displays must be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation & dismantling equipment such as forklifts. Displays must also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures. Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.
  29. All materials used in display construction or decorating must be flame retardant.
  30. All electrical wiring and equipment must meet the electrical code of the exhibit hall city in which the exhibition is held.
  31. NO BALLOONS! No Balloons of any type will be allowed in the exhibit hall.

By exhibiting at the show you agree that you have read the terms and conditions of the exhibitor agreement and agree to all those terms and conditions. You further certify that you understand you must keep your exhibit fully set up until the show is closed or you agree to pay a fee of $2,500 for early tear down. You understand this purchase cannot be cancelled or refunded, and you acknowledge you have received the services. You agree to pay for each show no later than Noon on the Sunday of the show. You understand that if you do not pay for a show on time you credit card will be charged. You understand that Train Show Inc and the World’s Greatest Hobby on Tour assumes no responsibility for any exhibitor property or for safety at the show. You agree to hold harmless Train Show Inc and the World’s Greatest Hobby on Tour, its exhibition centers, and contractors for any and all actions that may occur involving the show. You agree to indemnify Train Show Inc and the World’s Greatest Hobby on Tour for any and all liability that may be caused or related to your participation under this agreement. You further acknowledge and agree that Train Show Inc and the World’s Greatest Hobby on Tour may cancel any show and refund all prepaid money and that information provided here is subject to change by Train Show Inc and the World’s Greatest Hobby on Tour at any time.

The World's Greatest Hobby on Tour is a TrainShow.com production.

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Our mission is to promote the hobby of model railroading.