Exhibitor Resources

Hello!

19aSo you've signed for the World's Greatest Hobby on Tour and have questions about the logistics of the show. When is set-up?, What is the shipping address to the hall?, What is the sale tax rate?, When do I get my exhibitor badges?, etc 

This page should answer your questions. We’d like to make this show as successful and seamless for you as possible. 

We look forward to seeing you at the show.  If you need more information, please contact us at 630-279-5094 or by email.

Show Schedule by Day

Thursday

  • Shipments being sent to the hall can be received from 12:00p to 5:00p.  See our “Freight” section. 
  • NO SET-UP OR EXHIBITOR DROP-OFF PERMITTED

Friday

  • 9:00a - 8:00p Exhibitor & Layout Set-up. Upon arrival, please check in with our show staff at the show office
  • 9:00a - 8:00p Shipments can be received

Saturday

  • 8:00a - 9:30a Exhibitor Set-up (No Drive-in Permitted)
  • 10:00a - 6:00p Open to the Public

Sunday

  • 9:00a - 10:00a Exhibitors Only
  • 9:30a - 10:00a Trade & VIP Only
  • 10:00a - 5:00p Open to the Public
  • 5:05p - 6:30p Tear-Down
  • 6:30 - 11:00p Move-Out  (Drive-in access for exhibitors will not start until 6:30p and the hall closes promptly at 11:00p.  Priority will be given to the layouts closest to the drive-in doors as once they are out, it will open up more space for others to drive-in).

Move-in/Move-out

truckDrive-in access will be allowed on Friday but is limited.  Check with a show manager before bringing your vehicle into the hall.  Most passenger vehicles will be allowed to drive into the hall. Large trucks or trailers may have to unload in the parking lot or dock.  Once your vehicle is unloaded/loaded, it must be removed from the hall as soon as possible.

Your Booth – What’s Included

10’ x 10’ draped boothbooth_10x10
8’ high back curtain and 3’ high side rails with 1 chair per booth

TABLES ARE NOT INCLUDED UNLESS YOU ORDERED THEM

All booths must present a professional appearance.  They must be clean and neat.  All unskirted tables must be covered.  We do not provide table coverings.  Table covers must look professional and be fire-proof.

Booth Add-Ons Available

Note: While the standard table width is 24” there are some locations that may have 30” wide tables.

  • Unskirted Tables 8’x24”  - $15.00/ea 3 max per booth, 24” wide is the standard table width.
  • Skirted Tables 8’x24” - $45.00/ea 3 max per booth, 24” wide is the standard table width.
  • 42” Tall Tables - $45.00/75.00 skirted/unskirted, 24” wide, available in 4’, 6’ and 8’ lengths
  • Electric Drop - $95.00/ea 1 outlet, 5 amp drop
  • Carpet $110/booth 10’ x 10’ standard show color carpet
  • Additional Chairs $5.00/ea NO CHARGE

Prices are 50% higher if ordered less than 7 days in advance and may not be available at the show

Exhibitor Identification

exhibitor IDYou will receive your exhibitor credentials when you check in at the show office during move in. 

Security is onsite to make sure everyone who is on the show floor during set up and take down is an exhibitor. While our show staff will likely know who you by sight our security personnel won't so please make sure you have your exhibitor credentials with you while on the show floor. 

Security

Stop CopNo one will be allowed access to the facility without proper credentials.  There will be no access to the hall outside set hours. Exhibitors are responsible for the security of their products and exhibit materials during show hours that show staff is in the building.  After the hall is closed and the facility is secured, show security will not admit anyone until the hall reopens for exhibitors the following day.

Facebook

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Social media is changing the way people hear about new products and events. Help us promote your product line by posting to our Facebook page

Freight – Shipping to the Facility Direct

Scan10002Exhibitors may receive and handle their own freight on Friday from 9:00a - 5:00p at no additional charge. Freight will also be accepted on your behalf on Thursday from 12:00p to 5:00p and Friday from 9:00am to 5:00pm if you are not present. If we receive/handle freight on your behalf you will be charged $100.00 per skid/delivery. For exhibitors participating in our freight program, these fees are waived. Please contact us if you would like information on our freight program.

Warning: If you attempt to have your package delivered at any other time, it may be refused by the facility or the facility may charge a fee in addition to the our $100.00 per skid fee to accept your package. In addition all freight must be picked up by 11pm on Sunday night to avoid additional charges.

2017 WGH on Tour Poster

A one page poster showing the 2017 show schedule. Hang it on the fridge so you don't forget the show dates. 2017_schedule_poster (PDF)

Show Specific Details

This column has the details that change by show. As we get updates we'll change them here. 

We're looking forward to seeing you at the shows in 2017!

Atlanta, GA – January 7 & 8, 2017

Georgia World Congress Center
285 Andrew Young International Blvd NW
Atlanta, GA 30313

The train show in in Hall B3. See the map below for an overview of where hall B3 is in relation to the entire facility. The map also gives you an idea for how to get to the exhibitor entrance for Hall B3 and the Marshalling Yard where trailers and vehicles can park once unloaded. We want the move in and move out process to be a pleasant experience for you so let us know if you have questions or need more information. 

Hotels with show rates

hyatt3Hyatt Regency Atlanta
265 Peachtree Street NE
Atlanta, GA 30303

(.7 mile - 15 minute walk to the World Congress Center)

$109 per night. Click this link to reserve

Seattle, WA – January 21 & 22, 2017

Washington State Fair

Showplex Building
South Meridian and 10th Ave SE
Puyallup, WA 98371
(this is the address for public parking which is the Blue Lot)

Hotels with Show Rates

Fairfield Inn & Suites Tacoma Puyallup - 12 minute walk to the fairgrounds

Phoenix, AZ – February 4 & 5, 2017

Phoenix Convention Center

100 North Third Street
Phoenix, AZ 85004

Hotels with Show Rates

Hyatt downtown - It's pricey but very convenient!

 

Pomona, CA – February 11 & 12, 2017

Fairplex

Building 4
1101 W. McKinley Ave.
Pomona, CA 91768

Hotels with show rates